Before anything else, Dixon Kestles gets a clear picture of where the building actually stands. That means reviewing the Owners Corporation rules, checking compliance status across all essential services, examining existing contracts, and identifying anything that needs immediate attention. No assumptions, no surprises.
A realistic financial plan is put in place, built around the building's actual cost base and long-term asset needs. Sinking fund forecasts are rebuilt where needed, and the administrative budget is structured to reflect the real scope of management, not a number worked backwards from what sounds reasonable.
We work hand in hand with your Building Manager to ensure the day-to-day management of shared facilities, maintenance contractors, and essential services are handled through structured oversight. Service schedules are maintained, compliance certifications are tracked, and contractor performance is monitored against the agreed scope, not just invoices.
Dixon Kestles works closely with committees on an ongoing basis - preparing and facilitating AGMs, providing clear meeting support, handling disputes through proper process, and delivering regular reporting that keeps the committee informed without drowning them in paperwork.
With a proper long-term asset plan behind them. The Maintenance fund should map every major capital item in the building—lifts, facades, essential services infrastructure, common area fit-outs—against realistic replacement or remediation timelines. Contributions then get structured into the annual levy, so the money is there when it's needed. Dixon Kestles builds these forecasts around each building's actual condition, not a template.
At a minimum, every three years and always at contract renewal. The key questions are whether financial reporting is actually transparent, whether the manager is across compliance requirements for a building of this size, and whether the committee is getting proactive advice. If the answer to any of those is no, it's worth having a conversation about Owners Corporation management Melbourne CBD with someone who specialises in it.
There's a broad range—annual essential services reporting, lift registration and inspection, fire safety system maintenance and certification, carpark ventilation compliance, and general obligations under the Owners Corporations Act 2006. Buildings that have been renovated or built more recently may also carry cladding-related requirements. Dixon Kestles works with your Building and/or Facilities Manager to ensure compliance tracking across all of these. This is general information only and not legal advice.
Through a clear process and early intervention. Most disputes escalate because the rules aren't clearly communicated or decisions aren't properly documented. Dixon Kestles works to get ahead of that—keeping Owners Corporation rules current, ensuring committee decisions are recorded correctly, and addressing issues before they become formal disputes. Where VCAT involvement becomes necessary, the committee gets proper support throughout.
